ACCOUNT PAYABLE
This is subledger (subsidiary ledger). This is used when material management (MM) module is not implemented for all type purchases material purchase services.
When Material Management(MM) module is implemented.
This is used for services where TDS is to be deducted.
Eg.Job work charges /legal and professional charges
In normal accounting for raw material purchases.
Purchase A/c Dr
To party
In SAP :for Raw material purchases
Inventory RM Dr General ledger
To party Sub ledger –Sundry creditors –General ledger
|
Reconciliation account on control account
Trail balance will not match –when we post to party automatically it updates sundry creditors –RM
Basic settings for account payable:
- Creation of vendor account groups
a) we create FI vendors services parties
b) MM vendors -Reconciliation account
Material parties -Required entry field
- Create number range for vendor accounts:
- Assign number range group to vendor account group.
- Define tolerance group for vendors.
- Creation of 2GL masters.
a) Inventory raw material - Current assets, loans & advances
b) Sundry creditors – RM -Current liabilities & Provisions
6. Creation of vendor master
7. Document type and no.ranges
KR: Vendor invoices
KZ: Vendor payment
KA: Vendor document for transfers / Reversals
8. Posting keys :31 Vendor credit
:25 Vendor debit
Creation of vendor accounts groups:
Path :SPRO –Financial accounting –Accounts receivable and accounts payable-Vendor accounts-Master data-preparation for creating vendor master data- Define account groups with screen layout (vendors)
Select new entries button
Account group :AML1
Name :FI vendors for AML
Double click on company code data
Double click on account management
Reconciliation account make it required entry field
Cash management group make it suppress
select save button
select create request button
short description :AP customization for AML
enter
press enter to save in your request
select next entry button
account group AML2
Name :MM vendor for AML
Double click on company code data
Double click on account management
Reconciliation account : Make it required entry filed.
Cash management group select suppress
Save
Create number range for vendors account :
Up to preparation for creating vendor master data path is same
Create number ranges for vendors account.(Transaction code is XKN1)
Select change intervals button
Select interval button
Number range :13
From no. :4200001
To no. :4300000
Enter
Select interval button once again
No.range :14
From No. :4300001
To no :4400000
Enter
Save
Ignore the warning message press enter
Assign number range to vendor account groups:
Same path
Select position button
Account group :AML1
Enter
For account group :AML1
Number range :13
Account group AML2
Number range :14
Press enter to save in your request
Define tolerance group for vendor
Path :SPRO-Financial accounting-Account receivable and account payable-Business truncations-Outgoing payments-manual outgoing payments-Define tolerances(Vendors)
Select new entries button
Company code :AML
Tolerance group : Blank
Description :Tolerance group for AML
Save
Press enter save in your request
Creation 2GL masters (FS00)
Give the GL account no.200120
Company code :AML
Select with template button
Give the GL account no.200100 Cash A/c
Company code : AML
Enter
Change short text and GL A/c long text to Inventory RM (Raw material)
Select create /bank /interest tab
Field status group change to G001
Deselect relevant to cash flow check box
Save
One more A/c
GL Account No.100501
Company code :AML
Select with template button
Give the GL A/c No.100500 (Outstanding exp)
Company code :AML
Enter
Select type/ Description tab
Change short test and GL account long test to Sundry Creditor to RM
Select control data tab
Deselect only balances in local currency check box
Reconciliation account for account type select vendor
Deselect open item management check box
Sort key :Select 012 vendor number
Select create /bank /interest tab
Field status group change to G067 (reconciliation accounts)
Save
Creation of vendor master:
Path : Accounting-Financial accounting –Account payable-Master records-Maintain centrally-Create (Transaction code is XK01)
Give the company code :AML
Account group :AML1
Enter
Title :Select company
Name :Birla Chemicals Limited
Street : Ameerpet
Post :500082
City :Hyderabad
Country :In(India)
Telephone no. :040123456
Select next screen button three times
Reconciliation account :Select 100501 (sundry creditors raw materials)
Sort key :012 Vendor no
Select next screen button
Payment terms :Select 0001 (payable immediately)
Tolerance group :Blank
Select check double invoice check box
Save
MM Module
Purchase order
|
Goods receipt
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Invoice verification
FI Module
Document date :Party bill date 01.10.2008
Posting date 31.10.2008 07.11.2008
Reference vendor no. party bill no.
1234 1234
| |
Save save
Doc no.100001
System gives a wrong message no.100001 is posted to the party with the same amount. Do you want to post once again.
Provided we select check double invoice check box (If MM module is not implemented and same bill two times entry)
Document types and no. ranges (OBA7)
Select type à KR à Vendor invoice
Select details button
Number range 19 (Note down the no.range)
Select number range information button
Give the company code : AML
Select change intervals button
Select interval button
No.range :19
Year :2008
From no. :100001
To no. :200000
Enter and save
Ignore the warning message press enter
Select back arrow 3 times
Select type -KZ vendor payment
Select details button
No. range 15 (note down the no.range)
Select no.range information button
Give the company code :AML
Select change intervals button
Select interval button
No.range year From no. To no.
15 2008 200001 300000
Enter and save
Ignore the warning message press enter
Select back arrow 3 times
Select type – KA vendor document
Select details button
No.range 17
Select no.range information button
Company code : AML
Select change interval button
Select interval button
No.range :17
Year :2008
Form no. :300001
To no. :400000
Enter and save
Ignore the message press enter
