CUSTOMIZATION (TR.CODE.OBD4)
path: SPRO-Financial accounting-General ledger accounting- GL accounts-master data-preparations-Define account group
select new entries button
Chart of accounts
|
Account group
|
Name
|
From account
|
To account
|
AML
|
SCPL
|
Share Capital
|
100000
|
100099
|
AML
|
RSPL
|
Reserves & Surplus
|
100100
|
100199
|
AML
|
ACDN
|
Accumulated depreciation
|
100200
|
100299
|
AML
|
SCLN
|
Secured Loans
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100300
|
100399
|
AML
|
UNSL
|
Unsecured loan
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100400
|
100499
|
AML
|
CLPL
|
Current Liabilities and Provisions
|
100500
|
100599
|
AML
|
FAST
|
Fixed Assets
|
200000
|
200099
|
AML
|
CAST
|
Current Assets loans & Advances
|
200100
|
200199
|
AML
|
SALE
|
Sales
|
300000
|
300099
|
AML
|
OTHER
|
Other Income
|
300100
|
300199
|
AML
|
INCR
|
Increase / Decrease in stocks
|
300200
|
300299
|
AML
|
RMCL
|
Raw material consumption
|
400000
|
400099
|
AML
|
PRSN
|
Personnel cost
|
400100
|
400199
|
AML
|
MFRG
|
Manufacturing Expenses
|
400200
|
400299
|
AML
|
ADMN
|
Administration Expenses
|
400300
|
400399
|
AML
|
INTR
|
Interest
|
400400
|
400499
|
AML
|
DEPR
|
Depreciation
|
400500
|
400599
|
Select save button on Crtl+S
Select your request and press enter and save in your request
6 digits
1000000 100099 share capital 1000-1099 100000000-1000000099
Reserves & Surplus
Accumulated Depreciation
Unsecured loans
Current Liabilities & Provision
Fixed Assets
Afterwards we require liabilities account groups with 1 series –10 account groups.
How many groups we can crate with 1sries . available accounts (1999-1599)=400 accounts. New account groups with 1series we can create 400/100=4 groups .
Now we have to go for –5 series .
The user at the time of posting first the will give 1*
If the account is not there then he will check with 5*
When we use 6 digits:
Afterwards we require liabilities account groups with 1 series to 10 account groups. How many groups we can create with 1 series available accounts (199999-100599=99400) accounts.
For each account group we are assigning 100 accounts new account groups with 1 series. We can create 99400/100=944 accounts groups. 5/6/7/8/ digits.
Retained earnings accounts:
In the year end: P & L account balances transfer to surplus in P & L A/c Reserves & Surplus (100100-100199) Balance Sheet A/c balances –carry forward to next year as opening balance.
This is required in the year end and not during the implementation. SAP has made mandatory this step during the implementation. If the consultant does not do this step, we will have problems in the year end.
Though accounts are not yet created assign on account for retained earnings account purpose. We can specify retained earnings account any account number which is with in range 100100-100199.
Generally we specify the first account i.e.100100 as Retained earnings account and when we start creating the accounts the first account to be created is 100100 surplus in P & L Account.
Path: SPRO – Financial accounting – General ledger accounting – GL Accounts – Master Data – Preparations – Define retained earnings account.
Give you chart of accounts AML enter. The transaction code is OB53 .
Account assignment
P & L Statement type ‘X’
Account 100100
Select save button or Ctrl+S
We get a warning message account 100100 not created in chart of accounts AML.
Ignore the warning the message press enter. Press enter once again to save in the request.
Accounts creation is at end user area and the transaction code is FS00
P & L type Account No.
400300 Rent Account
P & L A/c X 100100
Balance Sheet A/c.
In the year end the balance will go to account no.100100
100000 Equity share capital
P & L A/c
Balance Sheet A/c. Select
In the year end the balance will go to the same account as opening balance 1 and 2 series for Balance Sheet Accounts 3 and 4 series for P & L Accounts.
a) Net operating profit (operating income – operating expenses.
b) Net non-operating profit (non-operating income non operating expenses)
400300 Rent account P & L Account No.
Type
Select X 100100 Net operating profit
P & L Statement A/c type X Y 100101 Net non operating profit
Balance Sheet A/c. Profit
In the year end the balance will go to account no.100100
300100 profit or sale of shares.
P & L A/c.
P& L Statement A/c. type Y
In the year end the balance will go to account no.100101.
Fiscal year Fiscal year variant
Indian companies periods April to March +4 special periods V3
US Companies Jan to Dec.+4 Special Periods K4
July to June+4 Special periods V6
Oct. to Sep+4 special periods V9
April 2007 – March 2008 Accounting year 2007-08.
In SAP we will call it as fiscal year 2007.
July 2007-June 2008 Fiscal year 2007
Oct.2007 –Sep.2008 Fiscal year 2008
2007 2008 Fiscal year
April 2007-March 2008 9 3 2007
July 2007-June 2008 6 6 2007
October 2007-September 2008 3 9 2008
It is above 6 months in next year take next year otherwise same year.
April 2007 March 2008 Fiscal year 2007
1 12 13 14 15 16
(Normal periods) (Special periods)
For year end adjustment purpose SAP has given special periods .
Special periods are part of March
March will have total 5 periods 1noraml period 4 special periods.
To get the profitability and different stages SAP has given special periods.
Why special periods are required:
20th March 2008 we have declared profitability upto February 2008 to the management profitability figures should not be changed.
Users should be allowed to post transactions only for March 2008.
April 2007-March 2008 Fiscal year 2007.
Open periods March 2008-March 2008
For posting 12,2007 - 12,2007
No user can post transaction before March 2008 and after March 2008.
30.03.2008 April 2007- March 2008 Fiscal year 2007
April 2008- March 2009 Fiscal year 2008.
Open periods March 2008-March 2009
12,2007 -12,2008
15/04/2008 accounts dept. finalized profitability for the year ended 31/03/2008
Management adjustment entries
Entry Date 05/05/2008
Periods date 31/03/2008 to update last year ledger.
We get profitability finalized by management audits by Auditors.
20/05/2008 No.of ratification entries
Entry Date 22/05/2008
Posting date 31/03/2008 to update last year ledger.
We get profitability finalized by auditors. To day we want to see profitability finalized by accounts department . we can not got March 2008 includes normal entries .
Management adjustments and auditors rectification entries.
Auditor is asking to show rectification entries list we can not get the list separately.
To get profitability separately or to get the rectification entries list separately SAP has given special periods.
Usage of special periods is optional.
Special periods can come in the same month or different months.
Here stage means department profitability, Management profitability and Auditors profitability – the state can come in the same month or different months.
Accounts Dept. profitability April 2008
Management adjustments and
Auditors rectification entries May 2008
How special periods will be used:
April 2007-March 2008 Fiscal year 2007
20th March 2008 open periods for posting March 2008-March 2008
12,2007….12,2007
No user can post transactions
before March 2008 and after March 2008.
April 2007-March 2008 F.Y 2007
April 2008-March 2009 F.Y.2008
15/04/2008 accounts dep. finalized profitability for the year end 31/03/2008 Management adjustment entries.
05/05/2008 March 2008……..March 2009
Open periods 13,2007………12,2008
Entry date :05/05/2008
Posting date :31/03/2008 to update last year ledger period 13
We get profitability finalized by Management audit by a auditors.
22/05/2008 no.of rectification entries.
Open periods March 2008 …. March 2009
14,2007 …… 12,2008
Entry date :22/05/2008
Posting date :31/03/2008 to update last year ledger
Periods 14
We get profitability finalized by auditors.
Accounts dep. Profitability : 1-12
Management Profitability 1-13
Auditors finalized profitability 1-14
List of auditors rectification entries 14-14
SAP known only calendar year periods –we have to convert calendar year periods to our accounting year periods.
Month Days Periods Year shift
January 1 31 10 -1
February 2 29 11 -1
March 3 31 12 -1
April 4 30 1 0
May 5 31 2 0
June 6 30 3 0
July 7 31 4 0
August 8 31 5 0
September 9 30 6 0
October 10 31 7 0
November 11 30 8 0
December 12 31 9 0
April 2008
April 2008 – March 2009 F.Y.2008
In which year it is coming 2008
As which year we are calling in SAP 2008
Year shift 0
January 2009
In which year it is coming 2009
As which year we are calling in SAP 2008
Year shift -1
Posting 05/01/2009 update 2008
Ledger not 2009 ledger
Oct.2008-Sep 2009 F.Y.2009
Month Days Periods Year shift October 2008
1 31 4 0 In which year it is coming as which 2008
2 29 5 0 year we are calling in SAP 2009
3 31 6 0 year shift +1
4 30 7 0
5 31 8 0 January 2009
6 30 9 0 in which year it is coming 2009
7 31 10 0 as which year we are calling
8 31 11 0 in SAP 2008
9 30 12 0 year shift +1
10 31 1 0
11 30 2 0 posting 05/10/2008 update 2009 ledger
12 31 3 0 not 2008 ledger
Path : SPRO – Financial accounting – Financial accounting Global settings – Fiscal year – Maintain fiscal year variant (Maintain shortened fiscal year) (Trs.code is OB29
Select position button fiscal variant V3
Enter
Select fiscal variant V3
Double click on periods folder
Select back arrow
Select new entries button
FV : B1
Description April to March 4 Special periods
Do not select year depend check box
If we select year depend check box – when we save it will ask for year – when we give year 2008 – The conversion is applicable only for the year each year we have to create the conversion.
If we deselect year dependent check box – The conversion is common for all years.
Deselect calendar year check box
If we select calendar year check box – It takes
Month 1 (Jan)will be as period 1
Month 4(April ) wil be as period 4
Where as we require month 4(April) should be as period 1 so deselect calendar year check box.
No. of posting periods :12
No.of special periods :4
Select save button or Ctrl+S
Select your request press enter and press enter save in your request.
Select Fiscal year variant :B1
Double click on periods folder.
Select new entries button
First column Month
Second column Day
Third column Period
Last column Year shift
Month Day Period Year Shift
1 31 10 -1
2 29 11 -1
3 31 12 -1
4 30 1 0
5 31 2 0
6 30 3 0
7 31 4 0
8 31 5 0
9 30 6 0
10 31 7 0
11 30 8 0
12 31 9 0
save
Assign company code to a Fiscal year variant
Path: SPRO – Financial accounting – Global settings – Fiscal year – Assign company code to a Fiscal year variant (Tr.code is OB37)
Select position button
Give your company code:AML
Enter
For company code:AML
Assign fiscal variant :V3
Select save button
Ignore the warning message press enter and press enter to save in the request.
