GENERAL LEDGER MASTERS CREATIONS

GENERAL LEDGER MASTERS CREATIONS

	1	2	3
	Chart of Accounts level	Company code level	Centrally
1	GL Account Number	Account currency	Chart of accounts fields
2	Company code	Only balances in local currency
3	Account group	Tolerance group	+
4.	Whether it s P & L Account	Line item display	Company code fields
5	Whether it is a Balance Sheet A/c	Open item Management
6.	Description a)    Short text – Max 20 b)    Long text –Max20	Sort key
		Field status group

Accounts to be created:

1. Surplus in P & L Account – Reserves & Surplus
2. Equity share capital – Share capital
3. Cash account –current assets, loans & advances

To check accounts groups for giving account numbers.

Path: SPRO – Financial Accounting – General ledger accounting – GL Accounts –Master Data- Preparations- Define Account group (Tr.Code:OBD4)

Select position button

Give your chart of accounts AML

Enter

Reserves & Surplus                                    100100-100199

Share capital                                    100000-100099

Cash account-current assets        200100-200199

1. To check account-Group for giving account numbers.
2. Creation of General

CREATION OF GENRAL

Path : Accounting-Financial accounting –General Ledger-Master records –GL Accounts-Individual Processing –Centrally (Tr. Code is FS00)

Give the GL account 100100

Company code AML

From the menu select  -> GL Account create

Account group: select reserves & surplus

Select balance sheet account radio button

Short text: surplus in P & L Account

GL Account Large text: Surplus in profit & Loss Account

Select control data tab

Select only balances in local currency in check box

We have

Tolerance group: Blank

Select line item display check box

Short key select 001 posting data

Select create / bank / interest

Field status group G001 General (with text, allocation)

Save

GL Account                           :100000

Company code                     : AML

Select with template button

GL Account                           :100100 (Surplus in P & L Account)

Company code                     : AML

Enter

By mistake save button

Your can not save

Change account group to Share capital

Select balance sheet a/c radio button

Change short text to equity Share capital

Change GL account long text to Equity share capital

Other filed common select save button

GL Account 200100

Company code                     :AML

Select with template button

Give the GL Account 100100 surplus in P & L account

Company code                     : AML

Enter

Change account group to current assets, loans & advances

Change short text to Cash account

Select balance sheet a/c radio button

Change GL account long text to Cash account

Select create / bank / interest tab

Change filed status group to G005 bank accounts (Obligatory value date)

Select relevant cash flow check box,

Select save button or Ctrl+S

To view the accounts created

Select drop down button beside GL account

Match Code:

Give the company code                  : AML

Enter

Short text                                           : At the time of entry

GL account long text                       : At the time of General ledger display

Posting of transactions

Path: Accounting – Financial Accounting –General ledger –posting –General posting (Tr.Code is F-02)

Posting transaction             :10/07/2008

Document date                    : In case of purchases document date will be party bill date- we can enter manually 30.09.2008 or select F4- It gives calendar and select F-2 – It selects today’s date .

Posting date                          : Ledger updation   will be based on posting date period will  appeal automatically based on

Posting date                          : 30.09.2008

Reference                             :Party bill No.

Doc No                                   :1

Normal cases

Document date (F4)                        :30.09.2008

Posting date: will come automatically this is server date.

Type                                       :SA

Company code                     :AML

Currency                               : INR

System does not know debits and credits to differentiate between debit and credit SAP

Has given posting keys

Posting key               40        GL account Debit

Positing key              50        GL Account Credit

Posting key: Select 40

Account select the drop down button

GL long text                           :*Cash*

Company code                     : AML

GL Account                           : Z*

Enter

Select account No.200100

Enter

200100 Cash account – Filed status GRP-G005

Text                 Business Area          Value date                 Required

In enter global parameters select define default value date check box

Amount                                  :400000

Business area                      :AMLH

Text                                         : Equity share capital receipt

Posting key                           : Select 50

Account select drop down button

Give the company code AML and press enter

Select account                     :100000 Equity share capital

Press enter

Amount enter                       :*(star)

Note:   * (star)  Means debits and credits equal

Cash A/c                    Dr                    500000

            To Equity                               300000

            To Preference                       *

Business area                      :AMLH

Text Enter                              : +

‘ +  ‘(plus) mean copies the last line item narration in the same document.

Salaries                     A/c      Dr        100000

(Salaries provision for Sep.)

Wages                        A/c      Dr

(Wages provision for Sep.)

            To outstanding Exp

We can not use *

Press enter

From the menu select document simulate (Shift +F9)

In one document we can have 999 line items.

Debit will be posted without any assign and credit amount will be posted with minus sign.

Select save button or Ctr+S

We get a message document 1 was posted in company code:AML

How to view the last posted document 1.

From the menu select document display.

Select display document header button or (F5)

Display document

Path: Accounting – Financial accounting – General ledger-Document –Display (Tr.Code:FB03)

Select document list button

Give the company code                              :AML

Document type                                             :SA

Select executive button (F8)

To view last one week posted document 24/09/2008 to 1/10/2008

Select execute button

To view self (documents posted by us)

Select own documents only check box

To view documents posted by a specific user

From the menu select –> Edit –> Dynamic –> Selections (Shift +F4)

User name :SAPUSER

Select execute (F8) button

Double click on document no.1

Change document :

Path: Accounting – Financial Accounting –General ledger-Document –Change (Tr.code is FB02)

Document No.                                  :1

Company code                                 :AML

Fiscal year                                         :2008

Enter

Double click on first line item cash account

We can change only value date filed assignment filed and text filed.

Account display:

Path: Accounting – Financial Accounting –General ledger – Account – Display balances ( Tr.code is FS10N)

 To view more than one account transactions select multiple selection button beside GL Account no.

We want to view random account numbers transactions.

Press select single value tab.

Give the account no.100100

                                      200100

Select copy button

To view continuous account numbers transactions

Press select intervals tab  

Low limit        :100000

Upper limit     :100099

Select copy button

Account no.100050

To exclude an account from the range

Select exclude single value tab

Singe value :            100050

Select copy button

To exclude a range of accounts    :select exclude intervals tab

Low limit                                            :100050

Upper limit                                         :100059

Select copy button

To view only one account

Select drop down button beside GL Account

Give the company code                  :AML

Enter

Select account no.100000 Equity share capital

Company code                                 :AML

Fiscal year                                         :2008

Business area                                  :AMLH

Select execute (F8) button

Double lick on cumulate balance amount

Double click on document No.1

Select call up document overview button (F9)

Select back arrow (F3)

Document Number                         Posting date              Text                 Amount

1                                                                                                                                             100000

2                                                                                                                                             200000

3                                                                                                                                             300000

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Total Amount                 600000

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We can create our own line layout