How save the layout:
Select save layout button (Ctrl+S)
Option 1 Option 2
Common to User specific
All
A) Deselect user specific Check box A) Select user specific check box
B) We have to save with any number or name B) we can save will any number or
Name
Layout : / AML
Deselect user – specific check box
Description : Standard layout for AML
Select save button
Select back arrow two times
Execute
Double click cumulate balance amount
How to choose our layout:
Press select layout button (Ctrl+S)
Select : AML
How to make default line layout:
From the menu select settings – layout - Administration
Keep the cursor on /AML
Select define default setting button
Save
Select back arrow three times
Give the account no.200100 cash account
Execute (F8)
Double click on cumulative balance amount
Hold Document:
It is a temporary document
This is user for adjustment purpose or at the time of posting we do not know either debit or credit.
This document can be deleted there is no tracking for this document.
A) Loans to Directors
Create as hold document an once he gives money back delete the document.
B) Payment to a party –purpose of payment we don’t know
Cash balance = Account balance +/ Hold documents
Hold documents will not update records
Steps:
- Run a program called “RFTMBLU” for conversion of hold documents
- Creation of hold documents
- Delete / complete hold documents
1. Run a program called “RFTMBLU” for conversion of hold documents
Path : Tools – ABAP Workbench- Development –ABAP Editor (SE38)
Program : give the program name :RFTMBLU”
Select execute button
Select no. termination for read error check box
Execute
2. Creation of hold documents
Use the transaction code (F-02)
Document date : Today date
Type :SA
Company code: AML
Posting key :50
Account no. :200100 (cash account)
Enter
Give the amount : 5000
Business area :AMLH
Text :Amount paid to Mr.X
From the menu select document hold
Tem parry document No. :AML
Select hold document button
We get a message document AML was held
Second
F-02
Give the document date: Today date
Type :SA
Company code :AML
Posting key : 40
Account 200100 (Cash account)
Enter
Give the amount 20000
Business area :AMLH
Text : Hold document testing
Posting key: : 50
Account no.: 100000 (Equity share capital)
Enter
Amount enter :* (Star)
Business area : AMLH
Text :+
From the menu select Document –> Hold
Give the temporary document no. 123456 (give any number)
Select hold document button
- Delete / Complete hold document (F-02)
Use the transaction code f-02
From the menu select
Path :Document – Get held document –Select document list button
Keep the cursor on document number 123456
Select delete button
select yes button
select back arrow (F3)
select document list button
Keep the cursor on document no. :AML
select choose button
Give posting key :40
Account no. :100000 Equity share
Enter
Amount Enter :*(Star)
Business Area : AMLH
Text :+
From the menu select document –Simulate and save
Park Documents :
This is used for approvals Cashier
Enter the document he will park in the system
|
Informs to SR person approval
|
SR person he can make changes to the document form amount / Date / head of account before release
|
Accounts will not be updated
|
And release document
| |
Account will not be updated
|
Once he release the document will be posted and updates records
|
Steps:
1. Posting of packed document by cashier
2. Informed to Sr. person for release –Be cashier
3. Display packed document and change date and amount
4. After change, inform to Cashier about approval
5. Display changes to packed document
- Posting of Packed Document
Path : Accounting – Financial accounting – General Ledger- Posting-General document parking (F-65)
Give the document date : Today date
Document type : SA
Company code : AML
Posting key :40
Account :200100 (Cash account)
Enter
Amount :9999
Business area : AMLH
Text : park document testing
Posting key: :50
Account :100000 (Equity share capital)
Enter
Amount enter : *(Star)
Business area :AMLH
Text : +
From the menu select – Document – Park document
- Informed to Senior Person for release
From the menu select system –>short message
Give the title : Please release Doc.No.3
Receipt user id of Senior person (sap user)
Recipient type : Select SAP logon name
Select express mail check box (Screen down right side)
Select send button (Shift+F8)
From the menu select system –> Create session
2. Display packed document and change date and amount
Path :Accounting –Financial accounting – General ledger-Document – parked documents- post / delete (FBV0)
Select document list button
Give the company code :AML
Enter by user ID :Cashier
Execute (F8)
Double click on document no.3
To change the date
Select document header button
Change document date and posting date to 5.10.2008
Select back arrow
Select fast data enter button
Change amount 6000 Debit
6000 Credit
Select back arrow
From the menu select document post
Inform to cashier about approval
From the menu select –System –>Short message.
Title document no.3 released
Recipient User Id of Cashier
Recipient type
Select SAP logon name
Select express mail check box
Select send button (left side upper)
From the menu select system –> Create session
4 .Display changes to packed document
Path: Accounting –Financial accounting – General ledger-Document - Parked Documents-Display changes (FBV5)
Company code : AML
Document No :3
Fiscal year :2008
Enter
Select all changes button
Sample document:
This is used for month end provisions
Salaries A/c Dr. 100000
Rent Dr 50000
Wages Dr 500000
To outstanding 650000
Create a sample document and store in the system every month by coping sample document number and by changing date and amount we an post the provisions we will not forget any provisions.
Steps:
- Create 3GL masters
A) Salaries A/c Personnel cost
B) Rent A/c Administration
C) Outstanding expenses – Current liabilities & Provision
- Difference no.range interval for no.range X2
- Creation of sample document
- posting of transaction by copying sample document
To check account groups for giving account numbers. The transaction code is OBD4
Select position button
Give the chart of accounts : AML
Enter
The personnel cost is 400100-400199
Administration range 400300-400399
Current liabilities & Provision range is 100500-100599
Creation of GL masters (FS00)
Give the GL Account 400100
Company code :AML
Select with template button
Give the GL Account 100000 (Equity share capital )
Company code :AML
Enter
Change account group to personnel cost (Staff cost)
Select P & L statement radio button
Change short text to Salaries A/c
Change long text to Salaries A/c
Other fields are common
Select save button or Ctr+S
GL A/c No: .400300
Company code :AML
Select with template button
Give the GL account :400100 salaries
Company code :AML
Enter
Change account group to Administration
Change short text to Rent account
Change long text to Rent account
Other fields are common
Select save button or Ctrl+S
GL Account :100500
Company code :AML
Select with template button
Give the GL account :100000 (Equity share capital)
Company code : AML
Enter
Change account group to Current liability & Provisions.
Change short text to Outstanding express
Change GL Account Outstanding express
Select control data tab
Select open item management check box
Save
Define no. range interval for no. range X2:
Path: SPRO – Financial accounting –Financial accounting global settings – Document – Document number ranges- (Tr.Code is FBN1)
Give the company code :AML
Select change intervals button
Select interval button
No. range :X2
Year :2008
From number :500001
To number :500100
Enter & Save
Ignore the message press enter
Creation of sample document
Path: Accounting – Financial accounting – General ledger - Posting – Reference documents – Sample document (F-01)
Document date :30.09.2008
Posting date :30.09.2008
Type :SA
Company code :AML
Posting key :40
Accounting :400100 (salaries a/c)
Enter
Ignore the warning message ,press enter
Amount :500000
Business area : AMLH
Text : Salaries provision for the month
Posting key: :40
Account :400300 (Rent account)
Enter
Account :75000
Business area : AMLH
Text : Rent provision for the month
Posting key: :50
Account no. :100500 (out standing exp)
Enter
Amount enter : *
Business area :AMLH
Text : Provision for the month
Select save button or Ctrl+S
We get a message document 500001 was stored in company code : AML
- Posting of transaction by coping sample document : F-02)
From the menu select document post with reference.
Give the document no. :500001
Company code :AML
Fiscal year :2008
Select display line items check box
Enter
Change the document date :31.10.2008
Posting date :31.10.2008
Enter
Ignore the warning message press enter
Change the amount to 600000
Text :Add October (Salaries for the month of October)
Amount :0
Enter
Line item having zero will not update records
Ignore the warning message
Amount enter :*(star )
For text : Add October
From the menu select document simulate
Select save button or Ctrl+S
Month end provisions:
Option 1: Option 2
Accrual / Deferral document Open item management
Option 1: Accrual Deferral document
31.10.2008 Salary provision
Salaries Dr 100000
To out standing 100000
01.11.2008 reversal next month 1st
Outstanding Dr 100000
To Salaries 100000
05.11.2008 Payment of salaries
Salaries Dr 105000
To Bank 105000
Salaries A/c
31.10.2008 100000
05.11.2008 105000 01.11.2008 100000
Outstanding Expenses A/c
31.10.2008 100000
01.11.2008 100000
Profitability effect::
For October 100000
For November because October 5000
Option 2: open item management
31.10.2008 Salaries provision
Salaries Dr 100000
To out standing 100000
05.11.2008 Salaries payment
Out standing Dr 100000
Salaries Dr 5000
To Bank 105000
Salaries A/c
31.10.2008 100000
05.11.2008 5000
Outstanding Expenses A/c
31.10.2008 100000
01/11/2008 100000
Profitability effect
For October 100000
For Nov. because of October salaries 5000
Companies follow 1st option (other than year end)
In case of option 2 – the person who makes the provision is accountant and the person who is making the payment and clearing is Cashier - Cashier has to track the provision and clear against the provision.
Option 1: Accrual / Deferral document :
Steps
1.Creation of reversal reason and reversal reason should allow us to reverse on any day.
2. Enter accrual / Deferral documents
A) Rent Provision 08.10.2008
B) Salary provision 31.10.2008
3.Reversal of accrual / deferral documents in one step
1.Creation of reversal reason and reversal reason should any day.
Path : SPRO- Financial accounting –General ledger accounting-Business transactions –Adjustment posting / Reversal - Define reason for reversal
Select new entries button
Reason :11
Text : Real / Deferral Reversal reason for AML
Select neg. posting check box
Select alternative position date check box
Select save button or Ctrl+S
Save in your request
If we do not select alternative posting date check box
31.10.2008
Salaries Dr
To out standing
System will allow you to reverses only 31.10.2008
We want to reverse next month 1st select alternative posting date check box
