OUT GOING PAYMENT WITH CLEARING:
Path : Accounting – Financial Accounting – General Ledger - Posting – Out going payments (F-07)
Give the document date : Today’s date
Type : SA
Company code : AML
Clearing text : outgoing payment
Account Under bank data :200100 (Cash A/c.)
Business Area :AMLH
Amount : 15000
Text : Outgoing payment
Account under open item selection :100500 (out standing expenses)
Amount type : S(S is default) (S: Stands for GL Accounts)
Select process open items button
Reversed documents will not appear for clearing:
Double click on payable amount 15000
Document – > Simulate and save
Go and see open item account transactions Tr.Code is FBL3N
Give the GL Account no :.100500 (outstand expenses)
Company code :AML
Select cleared items radio button
Clearing data : Today’s date
Select normal items check box
Execute (F8)
Select back arrow
Select open item radio button
Execute
(-*- This symbol is open item(document no. below))
2nd Scenario 3rd Scenario
Partial Clearing Residual items method
When we make part payment we can use either partial clearing or residual items method.
Out standing exp. Outstanding Exp.
OI OI
Rent 40000 Cr Rent 30000 28000 Cr
Cash 5000 Dr
------- -------
35000 Cr 28000 Cr
===== =======
CI :
Rent 30000 Cr
Rent 30000 Cr
-------------- 0
=====
A) Rent Provision A) Rent Provision
Rent Dr 40000 Rent A/c Dr 30000
To Outstanding 40000 Outstanding 30000
B) Part payment B) Payment Rs.2000
Out standing Dr 5000 Outstanding Dr 30000 cleared
To Cash 5000 To Cash 2000
To Outstanding 28000
Residual: Balance payable
Note : OI means Open Items
CI Means Cleared Items
Companies follow 1st method
We test how to view bill wise outstanding:
Rent Provision F-02
Document date : Today date
Type : SA
Company code : AML
Reference :3456
Posting key :40
Account No. :400300 (Rent a/c)
Enter
Amount : 40000
Business Area : AMLH
Text : Rent provision
Posting key : 50
Account No. :100500 (Outstanding exp.)
Enter
Amount : * (enter star)
Text :+
From the menu select Document –Simulate and save
Out going payment using partial clearing method: ( Tr. Code F-07)
Document Date : Today’s Date
Type : SA
Company code : AML
Reference : 3456
Clearing text :Outgoing payment
Account under bank data: 200100 (Cash a/c)
Business area : AMLH
Account : 5000
Text : Outgoing payment
Account under open item selections 100500 (outstanding exp)
Select process open items button
Keep the cursor on the amount filed of line item against which we want to adjust.
Select partial payment tab
Creates payment amount column
Double click amount 40000
Double click on payment amount 40000
From the menu select Document – >Simulate
Gives a message correct the marked Line items
Double click on blue font line items
Text enter :+
Select save button or Ctrl +S
Go and see open item account transactions
The Transaction is code is FBL3N
Give the GL account :100500 (outstanding Exp.)
Company code : AML
Select open items radio button.
Select normal items check box
Select execute button
To view bill wise outstanding
Select change layout button (Ctrl+F8)
From the hidden fields column
Select reference field
Select amount in local currency under column contain.
Select left arrow or show selected fields button
Select copy button
Keep the cursor on reference
Select sub total button
To make balance payment of 35000 and cleared provision and part payment (F-07)
Give the document date : Todays date
Type : SA
Company code : AML
Reference :3456
Clearing Text : Out going payment
Amount under bank date :200100 (Cash A/c)
Business Area :AMLH
Amount :35000
Text : Outgoing payment
Account : Under open item selection 100500(out standing exp)
Account type : S
Select process open item button
Double click on provision 40000
Double click on part payment 5000
From the menu select document –> Simulate and save
Go and see open item managed account transactions (FBL3N)
Give the GL Account o. :100500(out standing exp)
Company code : AML
Select cleared items radio button
Select normal items check box
Execute
Residual items method:
Rent provision F-02
Give the document date : Todays date
Type : SA
Company code : AML
Posting key : 40
Account no. :400300 (Rent account)
Enter
Amount :30000
Business area :AMLH
Text : Rent provision
Posting key :50
Account no. :100500 ( outstanding exp)
Enter
Amount : *
Business area : AMLH
Text : +
From the menu select Document ->Simulate and save
Out Going Payment Using Residual Items Method: (F-07)
Give the document date : To days date
Type : SA
Company code : AML
Clearing Text : out going payment
Account under bank date : 200100 (Cash a/c)
Business area : AMLH
Amount :2000
Text : out going payment
Account type :S (default comes)
Select process open item button
Account : Under open item selection 100500 (out standing exp)
Keep the cursor on the amount filed of the line item against which we want adjust.
Select residual items tab
It creates residual items column
Double click on next amount 30000
Double click on residual items amount
From the menu select Document –> Simulate
It gives the message correct the marked line items.
Double click on blue font line item.
Text enter : +
Save
Go and see the open item managed account transactions (FBL3N):
Give the GL Account no. :100500 (out standing exp.)
Company code : AML
Select open items radio button
Select normal items check box
Execute
