Field status variant and field status groups
At the time of posting on screen we get around 70 fields. Fields are quality, text (Narration), business area, value date
Debit 70 Filed
Credit 70 Filed
------
140 Filed
====
If we start filling up all the fields it takes so much time to post one document.
SAP has given a facility to make any filed as
1. Suppress 2. Required 3. Optional
1. Suppress: The filed will not be visible on screen a the time of posting.
2. Required: We have to enter values to the field compulsory. The field value will appear with question mark or tick mark-without entering the values we can not go to next screen.
3. Optional: The field will be visible on screen our choice to enter values or not the fields selection is not common to all accounts. It depends on the account what we are using. In case of sales account quantity filed is required. In case of repairs account quantity filed is not required, we have 1000 accounts – we have to create 1000 scenarios. In stead of creation of 1000 scenarios SAP have given field status groups.
Filed status Group Suppress required optional
Repairs A/c General
Equity share capital
Sales A/c materials quantity select
Purchase A/c
Cash A/c Bank Accounts
Bank A/c cost Accouts
- When we create accounts we have to assign field status group.
- For filed status group we is field is suspected and which filed is optional.
- At the time of posting by the user-he gives the account number the screen will appear based on the fields selection to the field status group which is assigned in account number.
- Filed status groups are created under field status variant and field status variant is assigned to company code / codes.
Afterwards:
Cash account Dr
To Equity share capital
Bank accounts
|
Value date text Business area
|
Required Entry
General
^
Text Business area
|
Required entry
Screen layout at the time of posting
Path:SPRO- Financial accounting – Financial global settings – Document –Line item-Controls- Define filed status variants
Select field status variant 1000 that is IDES group
Select copy as button (F6)
Change filed status variant (FSTV) to AML
Change field status name to field status VAR for AML
Press enter
Select copy all button
We get a message number of dependent entries copies 47
Enter
Select save button or Ctrl+S
Select your request and press enter to save in your request.
Select field status variant : AML
Double click on field status groups folder
Double click field status on G001 that general (with,text, allocation)
Double click on General data
Text make it required entry filed
Select next group button
Select next page or page down button two times.
Business areas make it as required entry field
Save
Double click on field status group G005
That is Bank A/c obligatory value date
Double click on General data
Text make it as required entry field
Select next group button
Select next page or page down button two times.
Business area make it as required entry field.
Select next group button two times,
Value date make it as required entry filed.
Save.
Value date( Effective date):
Term loan from IDBI :20.09.2008
Deposit by us in our bank :22.09.2008
Document date :22.09.2008
Posting date :22.09.2008
In SAP we have interest calculations, Interest calculations in our book from 22.09.2008 where as IDBI calculates from 20.09.2008. There will be mismatch.
Interest calculations:
Value date :Required entry filed
Document date :22.09.2008
Posting date :22.09.2008
Value date: 20.09.2008 field is modifiable after posting .
In our books also interest will be calculated from 20.09.2008
Value date :31.08.2008
DOC & POS
