Issue No.: 13
While analyzing accounts, the user found that certain document numbers are not appearing or are missing. For
example, number range 17 is assigned to document type KA, which has the range 1700000000–1799999999 valid up to 9999. The current status shows that the next available number is 1790000000. During analysis, the user found that documents 1780000000–1780000010 are missing.
The user wants to know why document numbers are missing.
While analyzing accounts, the user found that certain document numbers are not appearing or are missing. For
example, number range 17 is assigned to document type KA, which has the range 1700000000–1799999999 valid up to 9999. The current status shows that the next available number is 1790000000. During analysis, the user found that documents 1780000000–1780000010 are missing.
The user wants to know why document numbers are missing.
There are several reasons for missing document numbers. Here are two scenarios for this issue:
1. One possible reason could be that these documents were initially parked and later deleted. In this case, those document numbers cannot be reused.
2. The documents probably don't exist. SAP solutions will set aside numbers for use when the system detects multiple document creation. If someone is creating documents, the system will make available, for example, the next 10 numbers, "reserving them," in essence. If the user only creates eight documents, two document numbers will be missing.
You may use the following programs/reports to find out the reason for the missing documents:
- Program RFVBER00 provides a list of transactions that failed while updating the database.
- Program RFBNUM00 shows gaps in the FI number range.
