SAP FICO ACCOUNTS PAYABLE Issue-22

Issue No.: 22
The user wants to make a check payment for petty expenses like stationery, travel, etc. Transaction code F-02 provides facility to capture check information. Without check information, the user can't do bank reconciliation.The user is wondering if there is any workaround to deal with this situation.

The user can use transaction code F-53 with doc type GZ (General Payments). In the Post Outgoing Payment: Header Data screen, the user has to provide bank data and the check number in the assignment field. After entering this information, the user can switch screens using F-02. To switch the screen, the user must follow these steps:

1. From the system menu, choose Goto → Document overview

Figure Using transaction code F-53

2. After selecting Document overview, the user will get a new screen, in which he can enter expenses by entering the posting key and expenses G/L accounts. For bank reconciliation, the user can choose internal algorithm 15 or 13 for the system to check the assignment field for check numbers.

SAP FICO ACCOUNTS PAYABLE Issue-21

Issue No.: 21
The user wants to print a check for a vendor down payment. To use T-code F-58, the system needs an open item. When the user makes an advance payment, there will not be any open items in the vendor account.

Executing transaction code FCHU

Transaction code F-58 is used to process payment for existing open items. This transaction code can't be used for processing advance payments. You have two options to handle this situation: (1) create an advance payment request and pay through an APP or (2) create an advance payment document through transaction code F-48 and print a check through transaction code FBZ5. Here are the steps for both options:

Option 1:
1. Create a down payment request through transaction code F-47.
2. Run the payment program through transaction code F110

Option 2:
1. Use transaction code F-48 for advance payment to vendors.
2. Based on the posted document number, print a check using transaction code FBZ5

Issue No.: 20
The client needs to update a reference field in the header of a payment document with the check number generated by the system. Is there any way to update the payment document with the check number?

Normally, you follow this process when you have issued a check that is written outside of the SAP solution. To maintain the check register, you have to update the payment document with check numbers. You can achieve this through transaction code FCHU, which will update the payment document with check information. Follow these steps:
1. Go to transaction code FCHU.
2. Fill out the company code, house bank, and account ID areas and give the check number and payment document number for which you want to update the check number.
3. Now, in the Target field selection of the check number section, select the field on which you want to update the check number.
4. Then execute.

SAP FICO ACCOUNTS PAYABLE Issue-17

Issue No.: 17
A vendor has requested that charges for services and materials be paid through separate bank accounts. For example, Vendor X supplies both services and materials and maintains two bank accounts—one for services and another for materials. The vendor requests that your client pay for services through bank account XXXXX and materials through bank account YYYYY. Is this possible when payments are made through an APP?

A vendor may have multiple bank accounts. The SAP system provides the functionality to store and use information from multiple vendor bank accounts in the Payment transactions screen of the vendor master general data via transaction code FK03.
Figure

You can use the BnkT (bank type) field in the vendor master to enter text differentiators for identifying the vendor's bank accounts. If you leave the bank type field blank for a bank account in the vendor master, it serves as the default bank if the bank type information is missing in the vendor invoice.

In this situation, you maintain information on both banks through the identifiers XXXXX and YYYYY. While entering the vendor invoice for services, select bank identifier XXXXX and for materials, select YYYYY. Now when you are paying through an APP, you will find you are remitting payment to two different bank accounts for the vendor for different services.

SAP FICO ACCOUNTS PAYABLE Issue-16

Issue No.: 16
While posting outgoing payments through T-code F-53, the client received the error message ‘The entry 1210 is missing in table T043G’ and the system did not allow the posting payment document.

The SAP R/3 system returns this error when it doesn't find vendor/customer tolerance for your company code. In this example, you are processing an outgoing payment for a company code for which the vendor tolerance group is not defined. Create vendor tolerance through transaction code OBA3 (menu path: Financial Accounting → Accounts Receivable and Accounts Payable → Business Transactions → Outgoing Payments → Manual Outgoing Payments → Define Tolerances (Vendors)) for your company code.

SAP FICO ACCOUNTS PAYABLE Issue-15

ACCOUNTS PAYABLE (AP)

Issue No.: 15

The client printed 50 checks, of which 10 checks are spoiled or torn. Now the client wants to reprint the checks using the same APP. Is this possible? Or do you have to void those checks that are spoiled or torn?

There may be times when the payment run has successfully posted payment documents and generated checks, but for some reason or other, the checks are not valid. In this situation, you have to void all of the printed checks and reprint them.

To void and reprint, follow these steps:

1. Execute transaction code FCH7. You may navigate to FCH7 through the payment run.
2. Execute transaction code F110, enter the payment run ID and run date, then follow the menu path: Environment →Check information → Change → Reprint Check (t-codeFCH7).
3. Enter the following details:

• Paying company ode
• House bank
• Account ID
• Number of the check to be voided
• Void reason code
• New check number

4. Choose the path: Check → Reprint from the menu.
You must follow this process in a situation where you have issued checks, but the checks are lost in post.

SAP FICO Issue-14

Issue No.: 14
What is ranking order in an APP?

Ranking order represents priority assignments to each house bank. This helps the APP choose the house bank for payment in case there is more than one bank account satisfying the payment program parameters.