SAP FICO ASSETS MANAGEMENT Issue - 38

Issue No.: 38
In AA the client has not closed the year 2005, and so 2006 cannot be closed. For 2005, there are errors and recalculations required for depreciation. However, if this is done, it will hit the FI and figures submitted for 2005will change in the SAP solution. From an audit perspective, this cannot be permitted. How can the user remedy this?

The corrections must be made to enable you to close FI-AA for 2005 and carry forward into 2006. If these corrections will significantly change your balance sheet, you can "neutralize" them by posting manual entries to bring your overall balance sheet back to what has already been reported, and then reverse these in 2006. And convince your auditor accordingly.

SAP FICO ASSETS MANAGEMENT Issue - 37

Issue No.: 37
While creating assets under asset class XXXX, the user is getting default depreciation terms and the system does not allow changing depreciation terms. The user does not want the default depreciation key. How can you resolve this situation?

It sounds as if the depreciation key has been set as the default for the asset class. Check this in the IMG by doing the following:

1. Go to the Depreciation Areas screen layout using T-code OA21. This transaction determines how fields of
depreciation areas in the asset master behave. This transaction code controls whether or not fields are editable.

2. Determine depreciation areas in an asset class using T-code OAYZ. This transaction code determines screen layout of the asset class and depreciation keys assigned to that asset class.

SAP FICO ASSETS MANAGEMENT Issue - 36

Issue No.: 36
While capitalizing assets, the user capitalized $10,000. During the year-end process, the user realized he has wrongly capitalized $10,000 instead of $7,000. Now the user wants to rectify this by posting a credit transaction through transaction code F-90. While crediting, SAP R/3 returns the following message: "acquisition value negative in the area 15." What does this mean? How can you solve this issue and correctly post the document? Is there any other way to decapitalize an asset? 

To see the negative book value check box, you will have to first activate it in the screen layout. To do this, go to Master Data → Screen layout for Asset depreciation areas, select the screen layout attached to the asset class to which the asset in question belongs, and click on Field group rules. Here you can make negative values optional. If you want to allow the negative book value for all of the assets created in that particular asset class, follow the menu path: Valuation → depreciation areas → Determine depreciation areas in the asset class. Select the asset class, click on the depreciation area, and check the negative book value check box.

If you want to allow negative book values only for a particular asset, you can use transaction code AS02. Go to the Depreciation tab, double-click on depreciation area 15, and then check the negative values allowed check box.

SAP FICO ASSETS MANAGEMENT Issue - 35

Issue No.: 35
Is it possible to integrate the sale of assets with the SD module? It will involve some sales tax and also the client wants to generate an invoice in the SAP solution. Can the SD module be used for this?

Follow these steps for selling assets with integration with the SD module:

1. Retire the asset without customer (T-code ABAON). This will credit the APC and debit the clearing account (which is a P&L account).
2. Then take a nonvaluated material for asset sale purpose, and sell the same using SD. Make sure you have a
separate pricing procedure/SD document type, etc., where the account key ERL will post to the clearing account mentioned in step 1. You can collect sales tax/excise, etc., as usual.