SAP FICO Issue-13

Issue No.: 13
While analyzing accounts, the user found that certain document numbers are not appearing or are missing. For
example, number range 17 is assigned to document type KA, which has the range 1700000000–1799999999 valid up to 9999. The current status shows that the next available number is 1790000000. During analysis, the user found that documents 1780000000–1780000010 are missing.
The user wants to know why document numbers are missing.

There are several reasons for missing document numbers. Here are two scenarios for this issue:
1. One possible reason could be that these documents were initially parked and later deleted. In this case, those document numbers cannot be reused.
2. The documents probably don't exist. SAP solutions will set aside numbers for use when the system detects multiple document creation. If someone is creating documents, the system will make available, for example, the next 10 numbers, "reserving them," in essence. If the user only creates eight documents, two document numbers will be missing.

You may use the following programs/reports to find out the reason for the missing documents:

•  Program RFVBER00 provides a list of transactions that failed while updating the database.
•  Program RFBNUM00 shows gaps in the FI number range.

SAP FICO Issue-12

Issue No.: 12
After a transaction was posted, the client learned that an account that was classified as a balance sheet account should have been a P&L account. Now the client wants to reclassify the G/L account. Is this possible?
The reclassification of G/L accounts from a balance sheet account to a P&L account or vice versa is possible. Here are the
steps for such a conversion:
1. You can reclassify a G/L account when its balance is zero. So clear all open items and bring your account balance to zero.
2. Through T-code FS00, change the account type from a BS account to a P&L account. In a standard SAP system, you will get an error message. Note the message numbers.
3. Change the message control by following this menu path: SPRO → Cross-Application Components → Bank Directory → Change Message Control (transaction code OBA5).
4. Enter FH in the Area box (note that this is just an example) and press Enter for the next screen. In the New Entries: Overview of Added Entries screen, enter the two message numbers from step 2 and set the message to W (for Warning).

5. Once you have completed step 4, reclassify your G/L account as mentioned in step 2 This time, the system will issue a warning message and your account will be reclassified once you save your changes.
6. If your books of accounts are closed for the previous year, run program SAPF0110 to carry forward your balance to
the new year.The reclassification of G/L accounts is advisable at either the end or beginning of the year.